Privacy policy for stakeholder email subscribers via MailChimp

HMCPSI privacy policy for stakeholder email subscribers via MailChimp

You are on our distribution list because you asked to be included, or were contacted as a stakeholder for one of our inspections.

We collect certain information or data about you when you are added to our distribution list.

We collect:

  • your email address only.

This data can be viewed by authorised people in HM Crown Prosecution Service Inspectorate (HMCPSI) to:

  • send you emails about our publications/inspection reports
  • provide you with information about HMCPSI.

Where your data is stored
We store your data on a system called MailChimp. MailChimp’s privacy policy can be found on their website

Your personal data is stored on a distribution list within MailChimp as detailed in section 12 of their privacy policy.

By confirming that you want to be added to/remain on our distribution list you agree to Mailchimp’s terms.

When you sign up to our distribution list
We use your information to send you emails about our publications.

We may use your information to provide you with information about HMCPSI.

We may contact you from time to time to ask for your feedback on how to improve our distribution process.

Keeping your data secure
Sending information over the internet is generally not completely secure and we can’t guarantee the security of your data while it’s in transit.

Any data you send is at your own risk.

We have procedures and security features in place to keep your data secure once we receive it.

Disclosing your information
We may pass on your personal information if we have a legal obligation to do so.

This includes exchanging information with other government departments for legal reasons.

We won’t share your information with any other organisations for marketing, market research or commercial purposes, and we don’t pass on your details to other websites.

Deleting your information
You can ask us to delete your information at any time by contacting us at We have received the following information from MailChimp about what happens when we remove your details:

Data is retained for the life of the account unless the data is deleted by HMCPSI. MailChimp has the ability to restore deleted lists for approximately 30 days after the list is deleted, should HMCPSI make contact to request that their list be restored. After this period, the list, including all contact information and details in the list, is permanently deleted from MailChimp’s servers. In certain instances, information may be present on equipment maintained by MailChimp for purposes of disaster recovery; however, any such information is limited, retained for a period of six months or less, and only for disaster recovery.

Your rights
You can find out what information we hold about you and ask us not to use any of the information we collect by contacting us at