Avon and Somerset Constabulary: Crime Data Integrity inspection 2016 (6985)

Within six months the constabulary should ensure sufficient audit capacity and capability is available to the FCIR to provide reassurance that the constabulary is identifying and managing any gaps in its crime-recording accuracy. This is particularly important for vulnerable victims and in those crimes where the risk to the victim is greatest, such as rape and violence.

[on]9th February 2017 [status]awaiting-review[/status][/on][on]17th February 2017 [comment]

New recommendation

[/comment][/on][on]1st February 2018 [status]being-progressed[/status][/on][on]1st February 2018 [comment]

An outcomes team of 4 staff will sit under the FCIR. The team will apply outcomes and act as dedicated decision makers for the cancellation of crimes. The team will also report on quality assurance of the outcomes and cancellations of crimes in support of the audit schedule.

The team were expected to be in post from 01/10/17 and I am waiting for confirmation that they are now in post prior to finalising this recommendation.

[/comment][/on][on]17th August 2018 [comment]

The audit capacity and capability across the constabulary appears inconsistent and patchy as described by the constabulary in the following paragraphs.

Audit Schedule: The limited audits completed by the FCIR team act as an assurance mechanism and learning is provided directly back to those at fault. This however, is not a regular feedback tool, as the nature and theme of the audits changes dependant on the audit. There is an audit schedule however due to vacancies and capacity within the team this was temporarily suspended. An Auditor post is in the process of being recruited, this will be a full time Data Quality Assurance/Auditor. This staff member will be responsible for completing audits in line with the audit strategy and keeping this up to date.

IAU and Comms: The IAU and Comms receives regular formal training with the FCIR which focuses on HOCR and NCRS The IAU monitor overall rates of non-crime completion and conduct ad-hoc reviews where capacity allows or issues are identified. A Task and Finish Group has been established and have developed a QA tool which will include compliance to NCRS, HOCR and NSIRFrontline/investigations: The Sgts are responsible for ensuring all crimes are filed correctly and they are the gatekeepers for crime recording. Training dates for these staff are being scheduled by CLaD and this will be covered on this training.

The Sergeants are the gatekeepers for crime recording. Upon filing the crime their review process include ensuring that all crimes disclosed have been recorded. If this is not completed, upon review by the Outcomes team, the crime will be re-opened and not filed until the actions have been completed. The FCIR team are in the process of training all Sergeants throughout the constabulary in crime recording and outcomes. We have already has three sessions and have further planned for August and September to ensure all Sergeants receive the training. Training of all sergeants is currently underway to educate them on outcomes and HOCR/NCRS. This is to ensure they have the tools to be responsible for their own data quality and crime recording actions. We also complete training with the IAU for any issues they raise or require training on.
The Outcome Review Team: The Outcome Review team were implemented in October 2017 and consist of 4 members of full time staff who review all high risk and positive outcome niches to ensure the correct filing procedure is adhered to and the correct outcomes are used. The also perform audits on these outcomes in line with the audit schedule which assesses our compliancy with these outcomes. The Outcome Review Team to ensure any errors to the appropriate staff member as a form of training for such issues and to educate the officer in error. They have also been picking up on Data Quality issues at filing such as victims not being linked etc.

Crime Review Officers: The crime review officers have now been recruited and review the filing outcomes submitted by Filing officers. They ensure compliancy and rectify any data quality issues upon filing. They also undertake outcome related audits which identified any risks or gaps associated to the application of HOCR outcomes. This is currently on hold until. The Crime Review Team currently work to a back log of crimes which is being monitored.

N100’s: The DFCIR currently reviews all N100s to ensure a crime of rape should not be recorded. If so these are recorded on a spreadsheet and the appropriate person is tasked for re-classification so that a rape investigation can continue. This is also an area of high risk that is monitored by the DFCIR.

I await a further update from the constabulary to enable a further review of this recommendation.

[/comment][/on][on]1st March 2019 [comment]

The force has now streamlined its approach to its audit capacity and capability. The FCIR has recently recruited 4 x Crime Review Officer posts (scale 5) however the team has also taken ownership for filing crimes and are Dedicated Decision Makers.

When at full capacity the FCIR team will consist of 1 x FCIR, 1 x D/FCIR. 1 x Quality Assurance Officer and 4 x Crime Review Officers. In addition, a restricted officer was recruited to support the FCIR however this is not a full time post and the officer is currently on long term sick.The FCIR holds an Audit Strategy (yearly document) and an Audit Schedule (updated regularly). Both of these documents ensure that audit are completed on a risk based approach. I need to meet with the FCIR to get reassurance that the constabulary is identifying and managing any gaps in its crime-recording accuracy, particularly for vulnerable victims and in those crimes where the risk to the victim is greatest, such as rape and violence.

[/comment][/on][on]12th June 2019 [comment]

As previously, I need to meet with the FCIR to get reassurance that the constabulary is identifying and managing any gaps in its crime-recording accuracy, particularly for vulnerable victims and in those crimes where the risk to the victim is greatest, such as rape and violence.

[/comment][/on]