Building the picture: an inspection of police information management (816)

By 30 November 2015, chief constables should ensure that a review is undertaken of the way in which their forces’ information management policies and practice comply with the APP on information management so that they give effect to the national approach and minimise any divergence from that APP.

[on]1st July 2015 [status]awaiting-review[/status][/on][on]30th September 2016 [status]being-progressed[/status][/on][on]30th September 2016 [comment]

The information management policy and records management procedural guidance (RMPG) have been updated and will be disseminated. Each business area will produce its own guides and will record any divergence from the information management APP. The review of the review, retention and disposal guidance will be carried out in conjunction with the implementation of this function.

[/comment][/on][on]26th January 2018 [comment]

The force use the Niche record managemements system and are undertaking a scoping exercise to establish the technical feasibility of enabling improvements to Niche in accordance with this recommendation. A test data base is currently being used and the anticipated implementation date is February 2018.

[/comment][/on][on]14th August 2018 [comment]

The force has completed its review of the way in which its information management policies and practice comply with the APP on information management so that they give effect to the national approach and minimise any divergence from that APP. It has now gone beyond the steps outlined in the recommendation and has implemented the process.

On 01.08.18 Auto grader was switched on and is currently trawling through all records in Niche and applying MoPI Grades. It is about 35% of the way through and it is anticipated that it will take another 3 weeks to complete. Once complete further testing will take place and once the RRD Team are happy with its performance, further work to redefine RRD processes will take place. This further work may be delayed however due to resource commitments on another project but it is anticipated the secondary testing will be completed by the end of November 2018.

[/comment][/on][on]30th August 2018 [status]complete[/status][/on]